These changes aim to ensure greater transparency and combat tax evasion by imposing stricter rules on the reimbursement of expenses incurred during travel.
What changes with the new arrangements:
- Traceability of expenses: Expenses for meals, accommodation, (taxis and chauffeur- driven rentals) must be made exclusively through traceable payment methods, such as credit cards, debit cards, or bank transfers. This means that cash payments will not be deductible for either the company or the employee.
- Tax implications: In the absence of traceable payment, expenses may be considered taxable income for the employee, resulting in taxation on their pay slip. Additionally, such amounts, if incurred in commercial assignments, will not be deductible for the company, leading to a tax penalty.
- Review of company policies: It will be necessary to review internal procedures related to expense reimbursements and ensure that all expenses are properly documented and traceable. This will also require adequate training and information for all employees involved in business trips.
What is important to do:
- Always use electronic payment tools for travel and mission expenses.
- Keep all receipts related to incurred expenses.